Information Technology Security

Sections:

Security Notices:

Online Security Management Training
The online security training video will emphasize the importance of protecting sensitive data in your daily work routine and is also a review of the proper use of the College computing infrastructure. The training will take approximately 20 minutes.
- - Training Video - After you have finished viewing the video, be sure to complete the "COD Security Management Training Acknowledgement" form to record your participation.
  - Please contact the Teaching and Learning Center (TLC@cod.edu or ext. 3805) or the IT Helpdesk (helpdesk@cod.edu or ext. 4357) with any questions.
“Phishing” Scam - Like fishing, these increasingly sophisticated scams try to “hook” you so that the scammers can “reel-in” your personal/private information. Read more about "Phishing".

Security Guidelines:

Electronic Mail and Electronic Communications Guidelines
A guide for users of the College Electronic Communications Infrastructure
SUMMARY of Electronic Mail and Electronic Communications Guidelines
A summary of the guide for users of the College Electronic Communications Infrastructure
Privacy of Student, Faculty, Staff, and Alumni Nonpublic Information
Standards for Safeguarding Customer Information (The Gramm-Leach-Bliley Act) - A guide for College Employees
The College of DuPage Higher Education Opportunity Act (HEOA) Compliance Plan for Combating Unauthorized Distribution of Copyrighted Materials
The Higher Education Opportunity Act (HEOA) was signed into law on August 14, 2008. Final regulations were issued on October 29, 2009. Enforcement of the HEOA provisions formally begins July 1, 2010, and all colleges and universities are required to make a good-faith effort at compliance.

PCI Incident Response Plan:

The purpose of the Payment Card Industry (PCI) Incident Response Plan (“The Plan”) is to provide a well-defined, organized approach for handling any potential unauthorized access/breach of personal information, specifically credit card information from the supporting credit card payment system(s) here at College of DuPage (COD). The Plan identifies and describes the roles and responsibilities of the Incident Response Team. The Plan also contains instruction on how the team is to prepare and how The Plan is to be maintained. Also included in The Plan is the contact information for every team member and other important personnel here at the college. The Incident Response Team, under the coordination of the Chief Security Officer, IT, is responsible for putting the plan into action. Copies of the PCI Incident Response Plan are CONFIDENTIAL. Copies can be obtained by college staff, with the need to know, by contacting Keith Conlee, conlee@cod.edu, x3055.

College-Wide Sensitive Data Incident Response Plan:

The purpose of the College-Wide Sensitive Data Incident Response Plan (“The Plan”) is to provide a well-defined, organized approach for handling any potential unauthorized access/breach of sensitive data here at College of DuPage (COD). The Plan identifies and describes the roles and responsibilities of the Incident Response Team. The Plan also contains instruction on how the team is to prepare and how The Plan is to be maintained. Also included in The Plan is the contact information for every team member and other important personnel here at the college. The College-Wide Sensitive Data Incident Response Team, under the coordination of the Chief Security Officer, IT, is responsible for putting the plan into action. Copies of the College-Wide Sensitive Data Incident Response Plan are CONFIDENTIAL. Copies can be obtained by college staff, with the need to know, by contacting Keith Conlee, conlee@cod.edu, x3055.

Computer Accounts:

COD MS Outlook Email Distribution Group Assignment Procedure
An MS Outlook email ID is assigned to a default set of email distribution groups when it is created. After creation your email ID may be assigned to other existing email distribution groups depending on your job category and/or job function. If needed, a new email distribution group may be requested. The email distribution group assignment procedure documents how the college assigns email IDs to existing email distribution groups, and how to request the creation or deletion of an email distribution group.

How do I?

Setup SPAM Protection in Exchange?
SPAM Protection Tips for Outlook 2003 Users.

References

For more information about College Guidelines, Federal Regulations, and Industry Standards that the college and college staff must conform to, please refer to the following references. The college must comply with these guidelines, regulations, and standards, or face liabilities including but not limited to fines, and lost service capability. The IT Security Management function is responsible for making sure compliance is met which includes technical compliance, and staff training, awareness, and compliance demonstration.

FERPA (Family Educational Rights and Protection Act):

Requires protection of education records
www2.ed.gov/policy/gen/reg/ferpa/index.html

PCI DSS (Payment Card Industry Data Security Standard):

Requires the protection for all credit card information and transactions.
http://usa.visa.com/merchants/risk_management/cisp_overview.html

GLBA (Gramm-Leach-Bliley Act):

Requires protection of financial information

FTC - Summary:

www.ftc.gov/privacy/privacyinitiatives/glbact.html

FTC - The Act:

www.ftc.gov/os/2002/05/67fr36585.pdf

HIPAA (Health Insurance Portability and Accountability Act):

Requires the protection of individually identifiable health information
www.hhs.gov/ocr/privacy/

CALEA (Communications Assistance for Law Enforcement Act):

Requires electronic communication providers to provide easy access for law enforcement agencies to electronic communications for the purpose of electronic surveillance.
www.fcc.gov/calea/