Bulk Mail Processing

Each bulk mailing must be accompanied by a work order with an authorized budget signature. Mailings received without signed work orders may be delayed in processing.

All departments are asked to contact the mailroom prior to the preparation of the mailing material, for information and consultation regarding mail plans, in order to ensure that mailed items meet the minimum specifications for mechanical handling and facilitate proper scheduling.

Outgoing mail should be separated from interdepartmental mail.

Stamped personal mail may be deposited in any mail bag throughout the day. Outgoing mail is delivered to the Glen Ellyn Post Office at the end of the day. The mailroom will not affix postage to personal mail; it will be returned to the sender for postage. Charges for personal mail and parcels mailed through the College mailroom are payable at time of service by cash, credit card, or personal check.

If special instructions are necessary for sending mail, attach a note securely. Do not use Post It notes, or write on letters, parcels, etc.

Letters of like weight and size sent to the mailroom should be banded together. If they are not sealed it is helpful if all envelope flaps are up to expedite processing.

Mail (other than first class #10 letter size) not marked for classification will be sent at the lowest rate possible. (See definitions of mail classes.)



Contact Information

Mail Services
Berg Instructional Center (BIC), Room 0535
Phone:  (630) 942-2249
Hours:  Mon - Fri 8 a.m. to 4:30 p.m.

Martha Johnson, Supervisor
Berg Instructional Center (BIC), Room 0515A
Phone: (630) 942-2237
johnsonm@cod.edu

Maggie Ogrodny, Manager Campus Services
Institutional Resource Center (IRC), Room 1008
Phone: (630) 942-2773
ogrodnym@cod.edu