Fleet Vehicles

Before making reservations, please read the Fleet Vehicle Use Procedures.

1. To make reservations, please contact the Faculty/Staff Support Center:

• In person in BIC 1417
• By phone Ext: 3500
• By fax: 630-942-4359
• By email: support@cod.edu

Reservations are on a first come first served basis.

2. Fill out the "Vehicle Requisition Form" which is found through the link below. When completing a request, save the request file to your computer before filling out of the form. Do not complete the form in the browser. Once the request is complete, select "Submit" to email the form to support@cod.edu.

• Be sure to include the GL account number and Budget Director's signature.

• Keys must be picked up at the Faculty/Staff Support Center, BIC 1417, between the hours of 7:00 a.m. and 6:00 p.m. Any pick up or drop off over the weekend or when the Faculty/Staff Support Center is closed will be handled by Campus Police in SRC 2100.

• Bring your driver's license when picking up keys (we will need to make a copy to keep on file).

3. Anyone requesting a 14 passenger vehicle or larger will need to complete college training. Please contact the Faculty/Staff Support Center for details.

4. Upon vehicle pick up, the requestor will receive:

• Vehicle Use Check In/Out Form
• Set of Keys

5. Fill out the Vehicle Use Check In/Out Form completely. Be sure to:

• Inspect the exterior of the vehicle.
• Inspect the interior of the vehicle.
• Record the beginning and ending mileage.

6. Return the form along with the keys in person to the Faculty/Staff Support Center (Do Not Use the Drop Box).

Fleet Vehicles Cost Per Mile

Type of Vehicle : Charge

• 5 Passenger Hybrid Vehicle : $0.40/mile
• 7 Passenger Mini-Van : $0.40/mile
• 13 Passenger Bus: $0.80/mile
• 14 Passenger Bus : $0.65/mile
• 12 Passenger Bus w/ Handicap Lift: $0.65/mile

For further information, please contact the Faculty/Staff Support Center at ext. 3500.


Contact Information

Faculty/Staff Support Center
Berg Instructional Center (BIC), Room 1417
Phone:  (630) 942-3500
Fax: (630) 942-4359
Summer Hours:  Mon - Thur 7 a.m. to 6 p.m.

Brett Kalboth, Supervisor
Berg Instructional Center (BIC), Room 1417A
Phone: (630) 942-2017

Maggie Ogrodny, Manager Staff Services
Student Services Center (SSC), Room 1210C
Phone: (630) 942-2773