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Refunds for Dropped Courses

The last day to drop a credit class and receive a tuition refund is dependent on the class dates and length of class according to the academic calendar.

100% refund is given for credit classes if dropped before the start date. Field Studies classes are an exception to this as deposits may have been paid that potentially cannot be refunded, students should contact the Field Studies office with inquiries. 

  • 100% refund of tuition and fees will be granted during the first 7% of the number of calendar days in the session based on the start date of the class.
  • 50% refund of tuition and fees will only be granted during the first 8-12% of the number of calendar days in the session based on the start date of the class.
  • Dropping a course during a refund period will not result in a "W" grade. Refund dates are rounded down (Ex: 3.85 days = 3 days; 4.12 days = 4 days).

Impact on GPA, Transcript and Future Aid

  • Drops during the 100% and 50% refund periods are not issued a ‘W’ grade.
  • Classes dropped after the 50% refund cutoff date up until the Last Date to Drop are considered a withdraw and will receive no refund. The class will appear on the transcript with a W. The W does not impact GPA but may impact future aid. Contact Financial Aid or Veterans Services with questions about any potential impact.

Refund Cut-Off Dates and Last Date to Withdraw

Follow these steps to view cut-off dates and the last date to withdraw from you classes:

  1. If you are currently signed into Student Planning, click on the Academics menu (graduation cap), then click on My Class Schedule. You can also log-into the portal at inside.cod.edu, locate myACCESS and click on Academic Profile, then select My Class Schedule.
  2. Next, select the Current Term. Your class schedule will appear. Review class meeting information, textbooks, and cutoff dates to drop with 100% and 50% refund as well as the last date to drop (withdraw) with no refund.

Tuition Refunds For Other Programs and Courses

Certain classes and fees are non-refundable and may require an appeal. Search by program or class below or contact Student Registration Services at (630) 942-2377 or email registration@cod.edu for more information.

A 100 percent refund is granted for withdrawal up to one day prior to the first class. Parents must call (630) 942-2208 to request a withdrawal or they will be charged the full amount. Please note that non-attendance does not count as withdrawal. If a class is canceled, a complete refund will be issued.
A 100 percent refund is given if you withdraw up to one calendar day before the start of your class. Please note that non-attendance does not count as withdrawal.
Trip fees are non-refundable. Travel protection brochures are available in the Field Studies office.
A 100 percent refund is given for a withdrawal that is caused by a canceled class or a college error. If a substitute class is not taken, a refund for paid tuition and fees will be issued within two to three weeks.

Requests for medical appeals are made through the Center for Access and Accommodations. A medical appeal request form must be submitted online and accompanied by documentation from a physician or medical institution to verify the medical condition, date of onset and estimated length of treatment.

Medical appeals are reviewed by a committee; written notification of the decision will be sent to the student within four weeks.

The admission/recording fee will not be refunded. Visit the Admissions Policies for application fee information.
Students withdrawing from credit classes that have lab/material fees will receive 100 percent of the lab/material fees for the first 7 percent of the session. Lab/material fees will not be refunded after 7 percent of the session.
If a student who is registered for both credit and non-credit classes wishes to withdraw from one class, the refund policy used will be the one appropriate for the class from which the student is withdrawing.

Refund Appeals

Appeals regarding refunds should be submitted through the Office of Student Registration Services. Visit appeals information for details.

Contact Information

Office of Student Registration Services
Phone: (630) 942-2377
Email: registration@cod.edu

Regular Hours
Walk-in services are available in Seaton Computing Center (SCC), Room 123 during business hours.

  • Monday through Thursday, 8 a.m. to 6 p.m.
  • Friday, 8 a.m. to 5 p.m.
Visit the Enrollment Lab (located in Student Services Center (SSC), Atrium) through Friday, Aug. 23. Hours are pending.

Student Help Desk: (630) 942-2999

Individuals who need language assistance, call Campus Central at (630) 942-3000 or email campuscentral@cod.edu.