Notification of Student’s Rights Under the Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act of 1974, as amended, sets forth requirements designed to protect the privacy of student education records. FERPA governs the release of education records and the access to education records. FERPA affords eligible students certain rights with respect to their education records. An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.
FERPA Rights Include:
- The right to inspect and review the student’s education records within 45 days after
the day the College of DuPage Office of Student Records receives a request for access.
A student should submit to the Office of Student Records a written request that identifies the record(s) the student wishes to inspect. The College will make arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request the amendment of the student’s education records that the student
believes are inaccurate, misleading, or otherwise in violation of the student’s privacy
rights under FERPA.
A student who wishes to ask College of DuPage to amend a record should write to the Office of Student Records, clearly identify the part of the record they want changes, and specify why it is inaccurate or misleading. If College of DuPage decides not to amend the record as requested, the College will notify the student in writing of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information or PII
(not “Directory Information) contained in the student’s education records, except
to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement until personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary grievance committee. A school official may also include a volunteer or contractor outside of College of DuPage who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor or collection agent or a student assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for College of DuPage.
- The right to file a complaint with the U.S. Department of Education concerning alleged
failures by College of DuPage to comply with the requirements of FERPA.
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Notice of Public Student Information
Disclosure of Directory Information
The items listed below are designated as “Directory Information” and may be released for any purpose at the discretion of the College. Under provisions of FERPA, you have the right to withhold the disclosure of the “Directory Information” listed below.
Please consider very carefully the consequences of any decision by you to withhold “Directory Information.” Should you decide to inform the College not to release any “Directory Information,” any future requests for such information from non-College persons or organizations will be refused.
The College will honor your request to withhold “Directory Information” listed below, but cannot assume responsibility to contact you for subsequent permission to release it. Regardless of the effect upon you, the College assumes no liability for honoring your instructions that such information be withheld.
Directory Information consists of the following: Name, community, college-issued email address, previous education institution(s) attended, major field of study, enrollment status, terms and dates of attendance, awards, honors and degrees earned, past and present participation in officially recognized sports and activities, height and weight of student athletes.
If you wish to withhold this information, complete the “Student Request to Prevent Disclosure of Directory Information” form (known as a FERPA Block) available in the Office of Student Records, SRC 2150. If the form is not received, it is assumed that the above information may be disclosed.
Waiver of Rights under FERPA
Students may elect to waive their rights under FERPA and allow the release of personally identifying information (PII) to a designated person for a specified period of time. This FERPA waiver does not grant permission to your designee to conduct transactions on your behalf, such as ordering a transcript or registering for classes. It allows the College to share information and answer questions related to your education record including but not limited to your class schedule, billing information, final course grades, last date of attendance. This FERPA waiver grants permission to your instructors to discuss your education record with your designee, however it does not compel an instructor to do so.
What is FERPA? View more information (PDF)